One card standard across every site
Corporate ID Card Printing
Corporate ID card printing for organisations with several offices, sites, departments or brands. One consistent design across all of them, printed in full colour on both sides, and reissued quickly whenever someone joins, moves or loses a card.
How it works for you
- DesignOne master design kept on file, with colour variants
- DeliveryTo head office or straight to each site, next day on the UK mainland
- ReordersNew starters’ cards match the rest of the team
- Support24/7 by phone on 0203 026 0565
ID cards that work the same at every site
In a small business, everyone knows everyone. In a larger organisation, the ID card does that job. When staff move between a head office, regional offices, depots and client sites, the card around their neck is how reception, security and colleagues know who they are and who they work for.
That only works if the cards are consistent. If each site orders its own, you end up with different logos, layouts and photo sizes, and an out-of-date card looks no different from a current one. A single corporate standard fixes that. Every card has the same layout, branding and level of detail, wherever it’s issued.
We print corporate ID cards to one agreed design and keep it on file, so a card printed for a new starter next year matches the ones printed today. For smaller teams, see our ID cards for business and staff ID cards pages.
Keep contractors separate
Contractors and visitors should have a design that can’t be mistaken for an employee card.
A different background or a large CONTRACTOR or VISITOR heading does the job.
What goes on a corporate ID card
A corporate design can carry more than a name and photo. Here’s a common way to lay one out. Our article on colour schemes and branding has more ideas.
| Element | Why it’s there | Where it usually goes |
|---|---|---|
| Photo | Lets anyone check the card belongs to the person wearing it | Front, large and recent |
| Name and job title | Tells colleagues and visitors who they’re speaking to | Front, under the photo |
| Company logo | Shows which business or brand the person works for | Front, as a header |
| Colour band | Shows department, site or access level at a glance | Front, along one edge |
| Issue or expiry date | Makes old cards easy to spot | Front or back |
| Return address and security number | Gets a lost card back to you | Back |
| Staff number or barcode | Links the card to your systems without large print | Back |
Keep colour schemes simple. A few clearly different colours work better than a long list of near-matches.
Corporate ID card printing for larger organisations
Everything you need to run one ID card scheme across the whole business.
Multi-site roll-outs
One design printed for every office, depot and site, delivered centrally or site by site.
Department colours
Colour variants that show department, site or access level without changing the layout.
Group brands
A shared layout for a group of companies, with each brand’s own logo and colours.
New starters
Send a photo and details, and the new card matches the rest of the team.
Visitor and contractor passes
Designs that are clearly different from employee cards.
How corporate ID card printing works
1
Agree the standard
Tell us how many cards you need, which sites and departments to include, and whether cards are single or double-sided.
2
Design contact
Once you’ve ordered, our design team contacts you to set up one master design and any colour variants.
3
Approve the proofs
We send a proof for each variant. Nothing is printed until you’ve signed it off.
4
Delivered to each site
Cards are checked and dispatched for next day delivery to your head office or straight to each site.
Read more about how ordering works, or ask for a quote.
Running the scheme day to day
A corporate card scheme is never finished. People join, change roles, move sites and lose cards every week.
Reissuing cards
Because we keep your design on file, a replacement or new starter’s card only needs a photo and the person’s details. You can send new starters one at a time, or in a weekly or monthly batch.
Printing an expiry or issue date makes old cards easier to spot. Our guide to security features for employee ID cards covers other ways to make cards harder to misuse.
Staff photos and personal data
An ID card carries an employee’s name and photo, and the UK’s data protection regulator, the ICO, treats a name and an image that identifies someone as personal data.
So decide what each card actually needs to show, and send us only the information that needs printing. Your data protection lead can advise on how photos are collected.
First class service and product. My company has been coming to I D Cards and Lanyards for all our staff identification badges and accessories for 5 years, – not only can I recommend them, I might even buy shares in the company if available.
Jim Gildea · Total Trauma Cleaning
24/7 phone support: 0203 026 0565
Request a corporate ID card quote
Tell us about your organisation, your sites and how many staff need cards. A full roll-out costs less per card than ordering a few at a time; see bulk ID card printing. If you use access-control readers, tell us the card technology and we’ll confirm we can print onto it.
Corporate ID card questions
The questions HR, facilities and security teams ask us most.
Can you deliver cards straight to each of our sites?
Yes. You can have all the cards delivered to your head office, or split the order so each site receives its own. Next day delivery is available across the mainland UK. Allow 2–3 days for the islands and the Republic of Ireland.
How do we order cards for new starters once the scheme is set up?
Send us the new starter’s photo, name and job title, and tell us which site or department variant to use. Your design is kept on file, so the new card matches the rest of the team.
Can different companies in our group have their own branding?
Yes. We can set up one shared layout with each company’s logo and colours, so cards look like part of the same group while showing which business each person works for.
Will your cards work with our access-control readers?
Tell us which card technology your readers use, such as proximity or smart cards, and we’ll confirm whether we can print onto that card type before you order.
Can we have cards in Welsh or another language?
Yes. Bilingual and other-language cards are available at an additional cost. Contact us for details.
Related services and guides
ID cards for organisations
- ID cards for businessCards for teams of every size
- Staff ID cardsPhoto ID for your team
- Tamper-proof ID cardsCards that are harder to alter
- Case study: renewables companyHow we worked with a multi-site business
Building systems
- Proximity cards for employeesAccess-control card options
- Time and attendanceUsing ID cards to clock in
- Barcodes and QR codesScanning employee cards
Design guides
- Colour schemes and brandingKeeping cards on brand
- Security featuresMaking cards harder to misuse
- Employee ID card designDesign that works in the workplace
Bringing every site onto one ID card standard? Send us the numbers and we’ll handle the design.
or call 0203 026 0565, 24/7
