One supplier for every pass at your event
Conference ID Card Printing
Conference ID card printing for everyone at your event, from delegates and speakers to exhibitors, crew and press. Each group gets its own clear design, printed in full colour on both sides and delivered next day.
At a glance
- DesignsOne per role, printed together in one run
- PrintingFull colour on both sides
- DeliveryNext day on the UK mainland; 2–3 days to the islands and Ireland
- Support24/7 by phone on 0203 026 0565
One card system for the whole event
A conference has more types of people than most workplaces. Paying delegates, invited speakers, sponsors, exhibitors on their stands, venue staff, your own team and visiting press all move through the same rooms, and each group has a different reason to be there.
The card each person wears is how everyone else tells those groups apart. A steward at a session door, a caterer at the speakers’ lounge or a security officer at the stage door needs to know at a glance who they’re looking at. That’s much easier when every pass belongs to one planned set, with the same layout and a different colour or heading for each role.
This page explains how to plan that set. Our conference ID card printing covers every kind of pass, so you can order all of them together and know they’ll match. If you already know what you need, our pages on customised conference badges and personalised conference credentials go into the design options in more detail.
Start with a list
Before you think about design, list everyone who will wear a card and group them by what they’re allowed to do.
That list decides how many designs you need, and it’s the first thing our designers will ask for.
Plan your passes by role
Give each group a colour band or a large heading such as SPEAKER, EXHIBITOR or CREW, so stewards don’t need to read the small print. These are starting points; our designers will help you settle your own groups.
| Role | What the card shows | How to tell it apart |
|---|---|---|
| Delegate | First name in large type, organisation, event logo | The main event colour |
| Speaker | Name and a SPEAKER heading | A contrasting colour band |
| Exhibitor | Name and company or stand name | Company name in large type |
| Crew | Photo, name and role | Photo plus a CREW heading |
| Press | Name and publication | A separate background design |
| Volunteer | First name and a clear heading | A bright colour that’s easy to spot |
Pick colours that are easy to tell apart, and don’t rely on red and green alone, as some people find those hard to distinguish.
What our conference ID card printing covers
Every group’s cards come from the same order, so they share one layout and finish. Our event badge printing page covers festivals, launches and other events.
Colour-coded roles
A different colour or heading for each group, printed in one run so the whole set matches.
A guide on the back
Use the back for the Wi-Fi name, a floor plan, session times or an emergency number.
Delivered to the venue
Next day delivery to your office or the venue, ready before registration opens.
How conference ID card printing works
1
Send your list
Share names, organisations and roles for each group, how many cards you need and your event date.
2
Design contact
Once you’ve ordered, our design team contacts you to agree the layout for every group.
3
Approve your proofs
We send a proof for each design. Nothing goes to print until you’ve approved it.
4
Delivered before doors open
Cards are checked and dispatched for next day delivery to your office or the venue.
Read more about how ordering works, or ask for a quote.
Designs people can read across a room
A conference card is mostly read from a few steps away, so the design has to work at a distance.
Make the name the hero
Make first names the largest thing on the card and put the organisation underneath. Use the event logo as a header rather than the main feature, and leave space around the name.
A plain, heavy typeface reads best. Our guide to typography for ID cards explains why.
Choose portrait or landscape early
Decide early whether your cards will hang portrait or landscape, as that sets the layout of every group.
Portrait cards hang neatly on a lanyard. Our article on card dimensions and orientation compares the two.
So grateful for the very swift service to turn around over 100 lanyards and name badges with less than a week’s notice. Communication was excellent throughout and finished product was to a very high standard. Would recommend this company and will definitely use them again in the future. Thank you so much!
Niamh Ingram · Google review
24/7 phone support: 0203 026 0565
Request a conference ID card quote
Tell us about your event, the groups attending and your date. The price of conference ID card printing depends on quantity, one or two printed sides and the card type, and ordering every group’s cards in one run usually brings the price per card down.
Conference ID card questions
The questions event organisers ask us most often.
Can you print a different design for each group at our conference?
Yes. You can order one design per group, such as delegate, speaker, exhibitor, crew and press, with a different colour or heading on each. They’re printed in one run so they match.
How late can we send names for delegates who register late?
Send the main list as early as you can, then a short list of late names closer to the day. Tell us your event date when you enquire and we’ll agree a final deadline with you, allowing for proofing and next day delivery.
Can you deliver the cards to the venue?
Yes. Give us the venue address and the name of someone who’ll be there to sign for them. Delivery to the islands and the Republic of Ireland takes 2–3 days rather than next day.
Can delegate cards include a QR code or barcode?
Yes. A QR code or barcode can be printed on either side of a card, linking to your agenda or check-in system. Test that it scans on your printed proof.
Can you print in Welsh or another language?
Yes. Bilingual and other-language cards are available at an additional cost. Contact us for details.
More on conference and event passes
Conference badges
- Customised conference badgesDesign options for your own event branding
- Personalised conference credentialsNames, roles and photos on every pass
- High quality conference badgesPremium finishes for sponsors and VIPs
- Professional conference cardsCards that suit a corporate event
Deadlines and budgets
- Last-minute conference cardsWhen your event is only days away
- Quick turnaround conference badgesFast production for tight schedules
- Budget-friendly conference badgesLarge delegate lists on a set budget
- Next day ID card printingHow next day delivery works
Other events
- Event badge printingFestivals, launches and public events
- Exhibition ID card printingTrade shows and exhibitor passes
- Custom event badge solutionsBespoke badges for any event
- VIP event badgesPasses for guests and speakers
